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Real Estate
Platforms for agencies, landlords and property managers, from listing portals to tenant apps and portfolio analytics.
01Real Estate
Property software connects records with long lifecycles: a listing becomes an enquiry, an application becomes a tenancy, and a lease creates recurring payments and maintenance responsibilities. A public search portal and a property manager's operations system need different interfaces, but they must agree on the property, the people involved and the current state of the transaction. We map that lifecycle before choosing the screens.
The first scope should name the users and the decisions they make. An agent needs to know whether a listing is current. A tenant needs to see whether a request was received. An owner needs reporting that can be reconciled with the underlying records. We define where each fact is maintained, who may change it and which system receives the update. That prevents a new portal from becoming another disconnected copy of the portfolio.
02Challenges
The same property details typed into the CRM, the portal and the lease system.
Maintenance requests and payments handled by phone and email.
Occupancy, rent rolls and costs spread across spreadsheets.
Leases, inspections and certificates tracked by hand.
03What we build
Fast property search with maps, filters and lead capture.
Leases, rent collection, maintenance and owner reporting.
Payments, requests, documents and messaging on mobile.
Offers, approvals and e-signatures tracked end to end.
Occupancy, yield and cost dashboards across every property.
Lease abstraction and data extraction from contracts and inspection reports.
04Considerations
The requirements we plan for on every project in this sector.
05Delivery decisions
A listing feed needs more than a field mapping. We agree identifiers, publication rules, image handling and how withdrawals or price changes propagate. Where MLS or syndication access is involved, the available feed and permissions determine the integration. A reconciliation view helps operators find a listing that exists in one system but has not reached another.
Lease records, supporting documents and signature status should refer to the same transaction. We define document versions, access and completion events before linking the tools. An incomplete signature or a replaced attachment needs a visible state rather than an assumption that the transaction is finished. Retention and residency requirements are part of the agreed scope.
Rent collection, refunds and maintenance requests touch different operational teams. We map how payment status appears to tenants and managers, and where accounting remains the financial reference. Maintenance workflows need ownership, status changes and escalation. The integration should make those responsibilities visible without giving every participant access to all tenant or financial records.
06Delivery decisions
Acceptance follows the property lifecycle. Tests cover a listing update, a new tenancy, a failed payment and a maintenance request that changes owner. We check the public view and the operator's view together, so an attractive portal does not conceal stale or contradictory records. Search performance is measured against representative portfolio data and the filters your users actually need.
Migration starts with the quality of existing property, tenant and lease records. We agree duplicate handling and reference identifiers before importing data, then reconcile the result with the system being replaced. Handover includes the feed configuration, reconciliation process and responsibility for failed updates. The goal is a system the property team can operate, not a new set of hidden manual corrections.
07Services
Product EngineeringNew digital products taken from idea to launch by a single accountable team.
Web & Mobile ApplicationsFast, accessible web and mobile apps for customers and internal teams.
AI Agents & Workflow AutomationAgents and automations that move work between your systems, with people in the loop.
Data Engineering & MLOpsPipelines, warehouses and ML infrastructure that keep data and models fresh.08Case studies
“Distil Stack understood that a fashion platform needs to make product discovery feel effortless. Their approach combined the technical requirements of digital commerce with an experience focused on helping customers explore and find products.”
Shauna CashellCompany representative
“Our operations involve much more than booking a moving job. Distil Stack approached the platform with a clear understanding of dispatch, drivers, foremen, customers, and payments, creating a connected system designed around the way our business actually operates.”
Bakhtier AzizbekovFounder & CEO
“Managing relocation and visa applications requires coordination, visibility, and careful handling of information. Distil Stack helped translate these complex requirements into a structured platform connecting applicants, administrators, and office teams through a unified process.”
Michael RoeggeCompany representative
“Distil Stack understood the operational complexity of commercial laundry services and helped shape a platform around our business processes. Bringing customer accounts, credits, laundry status, and service management together created a more connected digital experience.”
Phil AkinFounder & CEO
“Distil Stack approached the workout timer with a clear focus on functionality and user experience. Their attention to the details of interval training and timing interactions helped shape an application designed to be practical and intuitive during real workouts.”
AppRebel, Inc.Client organization
“Distil Stack understood the challenges of building a financial platform where trust, transparency, and user experience are essential. Their ability to translate complex lending and repayment workflows into a structured digital experience aligned with our vision of making financial support between friends and family simpler and more accessible.”
Dennis CailCEO & Co-founder
“Our vision required a learning platform that could combine education, engagement, and administration. Distil Stack brought these elements together through courses, quizzes, exercises, communities, and management tools designed around the learning experience.”
Gary John WallaceFounder & CEO
“Distil Stack understood that a coaching platform needs to reflect the way a coach works with clients, not simply deliver content. Their approach helped translate our coaching experience into a structured digital environment that supports both our clients and our business.”
Maire NawazFounder & CEO
“Distil Stack approached our education platform as a complete learning and business management solution. Their understanding of course delivery, instructor workflows, enrolments, certifications, and administration helped shape a system built around both student experiences and operational needs.”
TechFiosClient organisation“Distil Stack understood the operational demands of managing restaurant employees and developed a solution focused on the details that matter—attendance, shift allocation, working hours, and salary administration. Their approach connected technology with practical workforce management.”
Pepe’s Piri PiriClient organisation
“What stood out about Distil Stack was their ability to understand the experience we wanted to create for our clients. They approached our coaching platform with attention to both the personal journey and the technology needed to support it.”
Danielle AmosFounder & CEO
“We wanted to create more than a marketplace. Distil Stack helped bring together supplier discovery, product listings, messaging, and real-time communication into one mobile experience. Their understanding of our business model was important in shaping the platform.”
Godfrey MsigwaFounder & CEO
“Distil Stack understood the complexity of our coaching business and helped bring our vision into one connected platform. From programmes and communities to payments, automation, and client management, their engineering approach gave us a stronger foundation for delivering and scaling our services.”
Kim CalvertFounder & CEO“Our goal was to make personalized learning more accessible to students through technology. Distil Stack understood the educational vision behind Baseet Teacher and approached the product as a complete learning experience, connecting AI tutoring, exam preparation, interactive study tools, and student engagement.”
Abdulsalam AlrehailiFounder & CEO
“Distil Stack demonstrated a strong understanding of the complexity behind a specialized medical education platform. They helped bring together question banks, assessments, resident programmes, rankings, and performance tracking into a cohesive learning system.”
Waleed AlsarhaniFounder & CEO
“Distil Stack understood the importance of creating a digital experience that feels approachable while supporting a meaningful wellness journey. Their work focused on bringing together the technology and user experience needed for a sleep-focused platform.”
Polly RevalienteCompany representative
“Distil Stack helped bring structure to our digital coaching experience while keeping the client journey at the centre. Their ability to connect the technical requirements with the needs of a coaching business made the development process more purposeful.”
Hina KhanFounder & CEO
“Our platform needed to make invoicing and financial administration straightforward without overlooking important business requirements. Distil Stack approached the solution with an understanding of usability, operational workflows, and the importance of reliable financial processes.”
PatrickFounder
“Distil Stack understood that building a platform for aviation requires more than a conventional application. Their approach focused on translating a specialized business concept into a practical digital product, with careful attention to usability and the needs of different users.”
Isaac NsubugaFounder & CEOYes, through the RESO Web API and the major listing syndication services.
Yes, including portfolio reporting and lease management for commercial landlords.
We review its API, data exports and listing model during discovery. The integration plan defines which system owns each field and how updates or withdrawals propagate. If an API is limited, we explain the available alternatives and their operational trade-offs before fixing the scope.
We map roles and the records each participant needs: tenants, owners, agents, maintenance teams and administrators. Permissions apply to documents and integration actions as well as screens. The agreed data-residency, retention and access requirements are reviewed before production rather than added after the portal is built.
Yes, after reviewing source records and the target model. We agree identifiers, duplicate rules and how leases, documents and payment references remain linked. A trial import and reconciliation reveal data gaps before cutover. The migration plan includes a way to recover if the agreed checks fail.
The user journeys, portfolio data quality, listing feeds, payment workflows and document requirements drive the scope. A search portal and a full property-management platform are different engagements. We use discovery to define the first release and provide a written estimate, with relevant product and integration ranges in the pricing guide.
Real Estate
Tell us what you're planning. We'll share what we've learned from similar projects and suggest a sensible first step.
