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Custom engineering
The work your team repeats every day, handled.
Custom engineering
Somewhere in your company, someone is copying the same information from one system into another. Again. We find those workflows, measure what they cost you, and automate them. The boring work goes to software. Your team gets their hours back.
01The work
An invoice sits in someone's inbox for three days because the approver never saw it. Your team types the same customer details from a web form into a spreadsheet, then into the accounting tool, and the three copies never quite match. A lead fills in your contact form on Friday and nobody follows up until Tuesday. Nobody can say who owns the onboarding checklist, so steps get skipped and new hires figure it out themselves.
None of this is a technology problem. It's a repetition problem. And repetition is exactly what software is for.
02The work
We don't automate first. We watch first.
We sit with the people who do the work and map the process as it actually runs, not the version in the handbook. We find where the hours go, where the errors creep in, and which steps exist because "we've always done it that way." Then we automate the expensive parts and leave the rest alone.
Sometimes the audit ends with "you don't need us, a $20-a-month tool covers this." We say that out loud. An honest no is cheaper than a bad yes, for both of us.
03The work
Good for straightforward connections between apps you already use. If your workflow is "when X happens, do Y in two other tools," start here.
If you run on Microsoft 365, you're probably already paying for it. Use it before buying anything new.
Self-hosted, which matters when your data can't leave your servers, or when Zapier's per-task pricing gets painful at volume. This is the one we reach for most.
For systems with no API, where the only way in is clicking through the interface like a human would. Last resort, honestly. Screens change, and screen-based automations break when they do.
For logic too specific, volumes too high, or processes too strange for any tool. This is where we earn our keep.
Our rule is simple: use the cheapest tool that does the job properly. We make our money on the processes tools can't handle, not on selling you a tool.
04The work
Do it yourself when the workflow is simple. Two systems, one trigger, no money moving, and you can survive it breaking for a day. Plenty of teams should start there.
Hire someone when the process touches invoices, payroll, customer data, or compliance. When it spans three or more systems. When a failure would cost more than the consultant. The most expensive automation is the one that silently does the wrong thing for six weeks before anyone notices.
05The work
Two nearby pages, two different jobs. Our AI Agents page covers agents that take action across your systems on their own. Our API Integration page covers the plumbing that connects those systems in the first place. This page is the layer in between: taking a process your team does by hand and making the software do it instead.
06The work
$3,000 – $7,000 for the audit plus the first automation; $7,000 – $20,000 for a full program. We scope it in two parts: a fixed-price process audit that maps your workflows and prices each automation, then the build itself. We'd rather show actual numbers than hide behind "it depends."
$3,000 – $7,000 for the audit plus the first automation; $7,000 – $20,000 for a full program. It depends on how many systems are involved and how tangled the process is. A single two-system workflow costs far less than an end-to-end order-to-cash automation. The process audit gives you a fixed price before we build anything.
The ones that are high-volume, rule-based, and painful: invoice approvals, employee onboarding, data entry between systems, follow-up sequences, recurring reports. Don't start with processes that change every month, or ones nobody can explain. If the process isn't stable, automation just freezes the chaos in place.
Microsoft 365 shops should start with Power Automate, since they're already paying for it. Make gives you thousands of integrations at low cost. Zapier is the easiest to hire help for. And if your data has to stay on your own servers, n8n is the answer. For most small teams the differences matter less than picking one your team will actually maintain.
Most are. That's what the audit is for. We map the process as it actually runs by watching the people who do it, not by reading the handbook nobody follows.
No. Replacing tools is expensive and disruptive, and it's rarely necessary. We automate around and between the tools you already have, and connect them where they're currently disconnected.
We agree on the numbers before we build: hours spent per week, error rate, turnaround time. Then we measure again after launch. Some benefits are softer, like fewer dropped follow-ups, and we'll name those upfront instead of pretending everything fits in a spreadsheet. What we can't promise is a number before we've seen the process.
Everything we build has monitoring and alerts, so we know before you do. There's always a documented fallback to doing it manually while it's fixed. And because you own 100% of what's built, with the handover pack, you're never locked into us to fix it.
You do. Full ownership of every workflow, script, and configuration, documented in a handover pack. No hourly billing, no retainer required to keep what you paid for.
AI readiness
Ten questions, about three minutes. Find out what needs attention before you build.
08Find the right fit
RAG chatbot development servicesA chatbot that answers from your documents. Not from its imagination.AI Agents & Workflow AutomationAgents and automations that move work between your systems, with people in the loop.AI integration servicesAdd AI to the software you already run. No rebuild required.
API & system integration servicesYour systems should talk to each other. We make the introduction.AI DiscoveryA three-week sprint that finds your best AI opportunities and scopes the first one.From AI pilot to productionYour pilot demos beautifully. Production kills it.AI & Data InnovationFind the AI use cases that pay off, then build the data, models and agents to run them in production.EngineeringProduct teams that design, build and modernise web, mobile and cloud-native software from prototype to scale.Machine Learning & GenAIPredictive models and generative features built, tested and deployed like production software.Product EngineeringNew digital products taken from idea to launch by a single accountable team.
Pricing guideApproved ranges and the scope decisions that change the price.
EdTechLearning platforms, assessment engines and LMS integrations built for every classroom.
HealthTechCompliant software that patients and clinicians can rely on, every single day.
eCommerceHeadless storefronts and AI personalisation that convert at scale.
FinTechPayments, ledgers and lending platforms with security and compliance from day one.09Case studies
“Distil Stack approached our education platform as a complete learning and business management solution. Their understanding of course delivery, instructor workflows, enrolments, certifications, and administration helped shape a system built around both student experiences and operational needs.”
TechFiosClient organisation
“Our operations involve much more than booking a moving job. Distil Stack approached the platform with a clear understanding of dispatch, drivers, foremen, customers, and payments, creating a connected system designed around the way our business actually operates.”
Bakhtier AzizbekovFounder & CEO
“Distil Stack demonstrated a strong understanding of the complexity behind a specialized medical education platform. They helped bring together question banks, assessments, resident programmes, rankings, and performance tracking into a cohesive learning system.”
Waleed AlsarhaniFounder & CEO“Distil Stack understood the operational demands of managing restaurant employees and developed a solution focused on the details that matter—attendance, shift allocation, working hours, and salary administration. Their approach connected technology with practical workforce management.”
Pepe’s Piri PiriClient organisation
“We wanted to create more than a marketplace. Distil Stack helped bring together supplier discovery, product listings, messaging, and real-time communication into one mobile experience. Their understanding of our business model was important in shaping the platform.”
Godfrey MsigwaFounder & CEO
“Distil Stack understood that a coaching platform needs to reflect the way a coach works with clients, not simply deliver content. Their approach helped translate our coaching experience into a structured digital environment that supports both our clients and our business.”
Maire NawazFounder & CEO
“Distil Stack understood the complexity of our coaching business and helped bring our vision into one connected platform. From programmes and communities to payments, automation, and client management, their engineering approach gave us a stronger foundation for delivering and scaling our services.”
Kim CalvertFounder & CEO
“Our vision required a learning platform that could combine education, engagement, and administration. Distil Stack brought these elements together through courses, quizzes, exercises, communities, and management tools designed around the learning experience.”
Gary John WallaceFounder & CEO
“Distil Stack understood that a fashion platform needs to make product discovery feel effortless. Their approach combined the technical requirements of digital commerce with an experience focused on helping customers explore and find products.”
Shauna CashellCompany representative
“Managing relocation and visa applications requires coordination, visibility, and careful handling of information. Distil Stack helped translate these complex requirements into a structured platform connecting applicants, administrators, and office teams through a unified process.”
Michael RoeggeCompany representative“Our goal was to make personalized learning more accessible to students through technology. Distil Stack understood the educational vision behind Baseet Teacher and approached the product as a complete learning experience, connecting AI tutoring, exam preparation, interactive study tools, and student engagement.”
Abdulsalam AlrehailiFounder & CEO
“Distil Stack understood the operational complexity of commercial laundry services and helped shape a platform around our business processes. Bringing customer accounts, credits, laundry status, and service management together created a more connected digital experience.”
Phil AkinFounder & CEO
“Distil Stack understood that building a platform for aviation requires more than a conventional application. Their approach focused on translating a specialized business concept into a practical digital product, with careful attention to usability and the needs of different users.”
Isaac NsubugaFounder & CEO
“Distil Stack approached the workout timer with a clear focus on functionality and user experience. Their attention to the details of interval training and timing interactions helped shape an application designed to be practical and intuitive during real workouts.”
AppRebel, Inc.Client organization
“Distil Stack understood the challenges of building a financial platform where trust, transparency, and user experience are essential. Their ability to translate complex lending and repayment workflows into a structured digital experience aligned with our vision of making financial support between friends and family simpler and more accessible.”
Dennis CailCEO & Co-founder
“Distil Stack understood the importance of creating a digital experience that feels approachable while supporting a meaningful wellness journey. Their work focused on bringing together the technology and user experience needed for a sleep-focused platform.”
Polly RevalienteCompany representative
“Our platform needed to make invoicing and financial administration straightforward without overlooking important business requirements. Distil Stack approached the solution with an understanding of usability, operational workflows, and the importance of reliable financial processes.”
PatrickFounder
“Distil Stack helped bring structure to our digital coaching experience while keeping the client journey at the centre. Their ability to connect the technical requirements with the needs of a coaching business made the development process more purposeful.”
Hina KhanFounder & CEO
“What stood out about Distil Stack was their ability to understand the experience we wanted to create for our clients. They approached our coaching platform with attention to both the personal journey and the technology needed to support it.”
Danielle AmosFounder & CEO
Plan the work
Ten questions about how your team works. You'll get a scored report showing which of your processes are worth automating first, and which aren't.
Or skip the quiz: tell us about your most painful process. We'll tell you honestly whether automation is the right fix. A solutions architect replies within one business day.
