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Fixed-scope package
Your pilot demos beautifully. Production kills it.
Fixed-scope package
Somewhere in your company there's an AI pilot that impressed everyone in the room and never shipped. The model answers questions. The demo works. But it isn't connected to anything real, nobody can tell you what it costs at scale, and the person who built it has moved on. We take pilots like that to production.
This is a fixed-scope package. We look at what you have, we harden it, we launch it, we hand it over.
01The work
The pilot answered questions in a demo. Nobody wrote down what "correct" means, so nobody can say whether the production version is working or drifting.
The demo ran on sample data. Your CRM, your tickets, your documents live somewhere else, and nobody scoped the plumbing.
A demo makes a few hundred calls. Production makes a few hundred thousand. Nobody set budgets, quotas, or routing, so finance killed it.
The pilot was a side project, a hackathon entry, an intern's summer. When the demo ended, so did the maintenance.
No logs worth reading, no access rules, no record of what the model saw and did. Security said no. Rightly.
02The work
This is what "hardening" means, concretely. Every pilot we take on gets all five.
A set of real questions, graded right or wrong, run before every change. If a tweak makes answers worse, you know before your users do.
CRM, ERP, ticketing, documents. Through APIs, with the same permissions your people already have.
Model routing, caching, quotas, budgets with alerts. You should know what 10x usage costs before it happens, not after.
Logs, traces, and a dashboard with a name attached to it. When the system misbehaves at 2am, someone gets woken up instead of being surprised on Monday.
Access rules, PII handling, an audit trail of what the system saw and did. The things your security team asks for before they'll sign off.
03The work
We read the pilot's code, run it against your real data, and grade it. You get a written verdict: what's salvageable, what needs rebuilding, and what it will take. If the honest answer is "start over," we say so in the assessment, and you only pay for the assessment.
We work through the production checklist above. Two-week sprints with demos, the way we run everything. You watch the pilot turn into a system.
It goes live for real users, with monitoring in place. Then we hand it over: code, docs, runbooks, and a walkthrough for your team. You own 100% of it.
$2,500 – $5,000, credited toward the build if you proceed. The assessment is a fixed price on its own, so you know the cost of the verdict before you pay for the cure.
04The work
you have a working pilot that impressed people and never shipped. The demo runs. The use case is real. What's missing is everything around it.
you don't have a pilot yet. Start with AI Discovery, our 3-week fixed-fee package that finds the use cases worth building. See AI Discovery
your pilot was a slide deck. There's nothing to harden.
We read the code, run it against your real data, and grade the answers. Then we tell you in writing what's worth keeping and what isn't. Sometimes the verdict is that the demo was theater and a rebuild is cheaper. You get that answer either way.
The assessment takes 1–2 weeks. Hardening typically runs 4–10 weeks, depending on how many systems it needs to connect to and how much of the pilot survives the assessment. We give you a scoped timeline after the assessment, never before.
$12,000 – $45,000, fixed fee, scoped after the assessment. The assessment itself is a fixed $2,500–$5,000, so the verdict costs you a known amount even if you walk away afterward.
Yes. We pair with your engineers during hardening, and the handover includes walkthroughs so your team can run the system after we leave. The goal is something your team owns, not a dependency on us.
Five things: graded evals that run on every change, integrations with your real systems, cost controls with budgets, monitoring someone checks, and governance your security team will sign. If any one of those is missing, it isn't production.
Then we say so in the assessment. Sometimes the demo stack can be hardened. Sometimes rebuilding on the right stack costs less than patching the wrong one. We'd rather tell you that in the assessment than discover it months in.
Your team does, with our handover pack: code, docs, runbooks, and the eval suite they can keep running. If you'd rather we stay involved, we offer managed evolution as an ongoing engagement. Either way, you own everything.
AI readiness
Ten questions, about three minutes. Find out what needs attention before you build.
06Find the right fit
RAG chatbot development servicesA chatbot that answers from your documents. Not from its imagination.AI Agents & Workflow AutomationAgents and automations that move work between your systems, with people in the loop.AI integration servicesAdd AI to the software you already run. No rebuild required.
API & system integration servicesYour systems should talk to each other. We make the introduction.Business process automation servicesThe work your team repeats every day, handled.AI DiscoveryA three-week sprint that finds your best AI opportunities and scopes the first one.AI & Data InnovationFind the AI use cases that pay off, then build the data, models and agents to run them in production.EngineeringProduct teams that design, build and modernise web, mobile and cloud-native software from prototype to scale.Machine Learning & GenAIPredictive models and generative features built, tested and deployed like production software.Product EngineeringNew digital products taken from idea to launch by a single accountable team.
Pricing guideApproved ranges and the scope decisions that change the price.
EdTechLearning platforms, assessment engines and LMS integrations built for every classroom.
HealthTechCompliant software that patients and clinicians can rely on, every single day.
eCommerceHeadless storefronts and AI personalisation that convert at scale.
FinTechPayments, ledgers and lending platforms with security and compliance from day one.07Case studies
“Distil Stack understood the challenges of building a financial platform where trust, transparency, and user experience are essential. Their ability to translate complex lending and repayment workflows into a structured digital experience aligned with our vision of making financial support between friends and family simpler and more accessible.”
Dennis CailCEO & Co-founder
“Managing relocation and visa applications requires coordination, visibility, and careful handling of information. Distil Stack helped translate these complex requirements into a structured platform connecting applicants, administrators, and office teams through a unified process.”
Michael RoeggeCompany representative
“What stood out about Distil Stack was their ability to understand the experience we wanted to create for our clients. They approached our coaching platform with attention to both the personal journey and the technology needed to support it.”
Danielle AmosFounder & CEO
“Distil Stack approached the workout timer with a clear focus on functionality and user experience. Their attention to the details of interval training and timing interactions helped shape an application designed to be practical and intuitive during real workouts.”
AppRebel, Inc.Client organization
“Distil Stack understood that a coaching platform needs to reflect the way a coach works with clients, not simply deliver content. Their approach helped translate our coaching experience into a structured digital environment that supports both our clients and our business.”
Maire NawazFounder & CEO
“Distil Stack understood the operational complexity of commercial laundry services and helped shape a platform around our business processes. Bringing customer accounts, credits, laundry status, and service management together created a more connected digital experience.”
Phil AkinFounder & CEO
“Our platform needed to make invoicing and financial administration straightforward without overlooking important business requirements. Distil Stack approached the solution with an understanding of usability, operational workflows, and the importance of reliable financial processes.”
PatrickFounder
“Distil Stack helped bring structure to our digital coaching experience while keeping the client journey at the centre. Their ability to connect the technical requirements with the needs of a coaching business made the development process more purposeful.”
Hina KhanFounder & CEO
“Distil Stack understood the importance of creating a digital experience that feels approachable while supporting a meaningful wellness journey. Their work focused on bringing together the technology and user experience needed for a sleep-focused platform.”
Polly RevalienteCompany representative
“Distil Stack approached our education platform as a complete learning and business management solution. Their understanding of course delivery, instructor workflows, enrolments, certifications, and administration helped shape a system built around both student experiences and operational needs.”
TechFiosClient organisation“Distil Stack understood the operational demands of managing restaurant employees and developed a solution focused on the details that matter—attendance, shift allocation, working hours, and salary administration. Their approach connected technology with practical workforce management.”
Pepe’s Piri PiriClient organisation
“Our operations involve much more than booking a moving job. Distil Stack approached the platform with a clear understanding of dispatch, drivers, foremen, customers, and payments, creating a connected system designed around the way our business actually operates.”
Bakhtier AzizbekovFounder & CEO
“Our vision required a learning platform that could combine education, engagement, and administration. Distil Stack brought these elements together through courses, quizzes, exercises, communities, and management tools designed around the learning experience.”
Gary John WallaceFounder & CEO“Our goal was to make personalized learning more accessible to students through technology. Distil Stack understood the educational vision behind Baseet Teacher and approached the product as a complete learning experience, connecting AI tutoring, exam preparation, interactive study tools, and student engagement.”
Abdulsalam AlrehailiFounder & CEO
“We wanted to create more than a marketplace. Distil Stack helped bring together supplier discovery, product listings, messaging, and real-time communication into one mobile experience. Their understanding of our business model was important in shaping the platform.”
Godfrey MsigwaFounder & CEO
“Distil Stack understood that building a platform for aviation requires more than a conventional application. Their approach focused on translating a specialized business concept into a practical digital product, with careful attention to usability and the needs of different users.”
Isaac NsubugaFounder & CEO
“Distil Stack demonstrated a strong understanding of the complexity behind a specialized medical education platform. They helped bring together question banks, assessments, resident programmes, rankings, and performance tracking into a cohesive learning system.”
Waleed AlsarhaniFounder & CEO
“Distil Stack understood that a fashion platform needs to make product discovery feel effortless. Their approach combined the technical requirements of digital commerce with an experience focused on helping customers explore and find products.”
Shauna CashellCompany representative
“Distil Stack understood the complexity of our coaching business and helped bring our vision into one connected platform. From programmes and communities to payments, automation, and client management, their engineering approach gave us a stronger foundation for delivering and scaling our services.”
Kim CalvertFounder & CEO
Plan the work
Forty-five minutes. Bring the pilot, or just the story of how it stalled. We'll tell you whether it's salvageable before you spend anything serious. A solutions architect replies within one business day.
